The preliminary report shall be prepared by the director of public works and shall contain the following:

A. A detailed description of the character and extent of the proposed improvement, including the materials recommended, together with a map or plat showing the general location of the improvements to be constructed and such preliminary drawings and specifications as may be necessary and useful in connection therewith;

B. A description of the boundaries of the proposed improvement district, including any zones therein as to which different portions of the cost should be charged, if any;

C. A general description of acquisitions necessary to complete or be useful in connection with the proposed improvement, if any;

D. An estimate of the cost of the proposed improvement, including acquisitions, if any;

E. An estimate of the portions of the cost to be paid by the county pursuant to Section 14.38.020, and by contribution by the county or others pursuant to Sections 14.38.060 and 14.38.070, if any;

F. The method by which it is proposed to assess the portion of the cost to be specially assessed in proportion to the estimated benefits to be received by each lot or parcel within the proposed improvement district which is benefited by the improvement, whether on a frontage or area basis or otherwise;

G. The estimated maximum unit or rate assessment resulting from the method of assessment;

H. The names and addresses of all owners and lessees of the lots and parcels of land within the proposed improvement district as same appear in the records of the Department of Taxation of the state, or as otherwise known to the director of public works if not shown in the records;

I. Recommendations with respect to the minimum number of installment payments for unpaid assessments and the maximum term of improvement bonds to be issued to represent unpaid assessments; the maximum rate of interest to be borne by the bonds; the premium required to be paid on the advance payment of unpaid assessment installments and the call and redemption of any bond prior to its maturity, which shall not exceed five percent of the unpaid amount and the face amount thereof, respectively; and the amount of the reserve fund, if any. (Ord. 801 § 1 (part), 1974: prior code § 25-3.1)

If the proposed improvement includes the construction or improvement of a water system or the laying or installation of conduits, pipes, hydrants, or any appliance for supplying or distributing a water supply, the director of public works shall obtain from the department of water supply preliminary plans and estimates for such proposed water system, or other facilities; and the director of public works shall furnish the department of water supply with such preliminary plans of the proposed improvement as will enable the department of water supply to make its plans and estimates for such proposed water system or other facilities. The director of public works shall incorporate such preliminary plans and estimates of the department of water supply in his report to the council. (Ord. 801 § 1 (part), 1974: prior code § 25-3.1.1)

The improvement district boundaries may be described either by stating the metes and bounds of its exterior boundaries, or a plat or map which indicates by a boundary line the territory included in the proposed improvement district. (Ord. 801 § 1 (part), 1974: prior code § 25-3.1.2)

In preparing the reports required by Sections 14.42.0l0, 14.42.070 and 14.42.100, the director of public works may consult with the county director of finance and with such consultants as may be specially employed to assist in the proceedings. (Ord. 801 § 1 (part), 1974: prior code § 25-3.2)

Upon preparation and filing with the council of the preliminary report, the council may by resolution propose the making of the improvements described in the report, or such portion thereof as it deems advisable. Such resolution shall set forth a detailed description of the improvements proposed to be made including the materials proposed to be used, and a description of the boundaries of the proposed improvement district. The resolution shall refer to and incorporate by reference such preliminary drawings and specifications as are included in such preliminary report and are approved by the council, and if such report describes the boundaries by a plat or map, as provided in Section 14.42.030, the resolution may describe the boundaries of the proposed improvement district by referring to and incorporating by reference the plat or map, which plat or map shall thereafter govern for all details as to the territory within the improvement district. Such resolution shall also refer to and incorporate by reference the other matters contained in the report which are approved by the council, and if any of same are not approved by the council, such resolution shall set forth such variations thereof as the council determines are advisable. Such resolution shall also fix a date, time and place of public hearing upon the proposed improvement. (Ord. 801 § 1 (part), 1974: prior code § 25-3.3)

In all resolutions, ordinances, notices and determinations subsequent to the adoption of the resolution proposing to make improvements it shall not be necessary to set forth a detailed description of the proposed improvements or the materials proposed to be used nor a description of the boundaries of the improvement district; and it shall be sufficient to set forth therein only a general description of the character and extent of the proposed improvement and a reference to the resolution proposing to make improvements for a detailed description of the improvement and a description of the boundaries of the improvement district. (Ord. 801 § 1 (part), 1974: prior code § 25-3.3.1)

The final report shall be prepared by the director of public works and shall contain the following:

A. A map or plat on which are shown the exact location of the improvements to be constructed and the rights-of-way and easements to be acquired, if any;

B. Legal descriptions of the rights-of-way and easements to be acquired, if any, in such form as may be necessary for the filing of a petition in condemnation proceedings;

C. Final plans, details and specifications for the improvements to be constructed, in such form as will permit and encourage genuine competition between contractors, insofar as the materials specified will permit such competition. (Ord. 801 § 1 (part), 1974: prior code § 25-3.4)

If the proposed improvement includes the construction or improvement of a water system or the laying or installation of conduits, pipes, hydrants, or any appliance for supplying or distributing a water supply, the director of public works shall obtain from the department of water supply final plans, details and specifications therefor. The director of public works shall furnish the department of water supply with such final surveys and plans of the proposed improvement other than such water system or other facilities, as will enable the department of water supply to prepare the final plans and specifications for such water system or other facilities; provided, that the department of water supply shall not be required to furnish such final plans and specifications unless and until its costs for preparation of same have been included in its budget or the budget of the county or otherwise provided for in the event the proceedings are terminated pursuant to Section 14.38.080. The director of public works shall incorporate such final plans and specifications of the department of water supply in his report to the council. (Ord. 801 § 1 (part), 1974: prior code § 25-3.4.1)

When the final report is filed with the council and by resolution approved and adopted by the council, the director of finance shall call for bids for the improvements to be constructed. The call for bids shall be advertised as provided by law. The director of finance may call for bids and let the work, either as an entire contract or, in his discretion, as one or more separate contracts for the different kinds of work to be performed of for the different improvements or parts thereof to be constructed under one proceeding, consistent with Chapter 103 of the Hawaii Revised Statutes. If bids are to be called for two or more separate contracts, the bids for different contracts may be called for, and the work let, at different times. All bids must be accompanied by a certified check, or its equivalent, payable to the county, for not less than five percent of the amount of the bid, which check, or its equivalent, shall be forfeited to the county unless the successful bidder signs the contract and furnishes an approved bond within the time specified in the specifications. (Ord. 801 § 1 (part), 1974: prior code § 25-3.5)

A. Upon receipt of bids for the improvements to be constructed, the director of finance may award the contract or contracts for such improvements, which award shall be subject to the provisions of Section 103-39 of the Hawaii Revised Statutes, and Section 14.48.080, and the director of public works shall prepare an assessment report, which shall contain the following:

1. An assessment map or plat showing the location, boundaries and dimensions of each separate lot or parcel of land to be assessed, as the same existed at the time of adoption of the resolution directing preparation of the assessment report, each of which lots or parcels, including each apartment where the land is submitted to a horizontal property regime pursuant to Chapter 514 of the Hawaii Revised Statutes, shall be given a separate number upon the map or plat;

2. A revised estimate of the costs of the improvement based upon the lowest bid or bids received from a responsible bidder or bidders, if necessary;

3. A preliminary assessment roll showing for each such lot or parcel (including those with respect to which the county, pursuant to Section 14.38.020, is required to pay the portion of the cost of such improvement otherwise assessable against same) the following:

a. The number thereof as shown on the map or plat provided for in subdivision 1 of this subsection,

b. The description thereof, by Tax Map Key Number as same appears in the records of the Department of Taxation of the state or, if no such number appears in the records, by reference to the dimension and location thereof as shown on the map or plat provided for in subdivision 1 of this subsection; and with respect to lots or parcels for which the roll includes such a Tax Map Key Number, it shall not be necessary to show the dimensions thereof on the map or plat as provided in this subsection,

c. The zone in which lot or parcel is located, if there are zones as to which different portions of the cost are charged,

d. The unit or rate of assessment applicable thereto,

e. The amount proposed to be assessed against such lot or parcel pursuant to the method of assessment set forth in the resolution creating the improvement district;

4. The names and addresses of the owners, and lessees, if any, of each such lot or parcel, as same appear in the records of the Department of Taxation of the state, or as otherwise known to the director of public works if not shown in the records.

B. The roll shall show at the end thereof the total of the amounts shown thereon as provided in subdivision 3e of subsection A of this section; and if the roll includes lots or parcels for which the county is required to pay the amount otherwise assessable against same, pursuant to Section 14.38.020, there shall be noted on the roll for each such lot or parcel whether it is “public-county,” or “public-state” (that is, subject to full reimbursement from the state pursuant to the section) or “exempt” (that is, subject to fifty percent reimbursement from the state pursuant to the section), and the total amounts of each of the three categories shall also be shown at the end of the roll, with the total of the three categories deducted from the total first above provided to be shown, to show the total amount proposed to be assessed against private, nonexempt lots and parcels. (Ord. 801 § 1 (part), 1974: prior code § 25-3.6)

When the assessment report is filed with the council and by resolution approved and adopted by the council, such resolution shall also fix a date, time and place of public hearing upon the proposed assessments, which date shall not be more than three weeks after the date of the first publication of notice of the hearing. (Ord. 801 § 1 (part), 1974: prior code § 25-3.7)

Data and documents, or any part or parts or portion or portions thereof, which are contained in or accompany a petition or any report made by the director of public works in a proceeding pursuant to this article may be incorporated in any subsequent report made by the director of public works in such proceeding by reference to such datum and/or document or data and/or documents, and the petition or report in which same are contained or which same accompany, and same shall thereby be deemed a part of the report in which same are so incorporated. (Ord. 801 § 1 (part), 1974: prior code § 25-3.8)